The following are the minimum specified columns for tracking equipment and are found in most quality systems (as specified by ISO/IEC 17025):
|Asset Number||The unique identifier of this asset (typically the number from a capital asset tag).|
|Brief Description||Short description of the asset (e.g. Spectrum Analyzer 9kHz to 1 GHz)|
|Manufacturer||What company made this asset.|
|Model||Model number or part number.|
|Serial Number||Serial number provided by the manufacturer|
|Calibration Requirement||Typically one of "calibrate", "do not calibrate", "verify before use". Others are allowed.|
|Calibration Instructions||Short description of calibration requirements (parameters, standards, etc.).|
|Last Cal||Date the asset was last calibrated.|
|Next Cal||Date the asset will need to be calibrated next (this is also the date the Last Cal expires).|
|Department||Name the department the asset is used by. It is acceptable to say "all" or "none" if appropriate.|
|Location||Which lab, city, building is the asset located. If the laboratory consists of a single location, enter the city name.|
Additionally, the following columns can also be uploaded if the information is available. It is acceptable for these columns to not exist or to be blank.
|Category||If it is convenient for your laboratory to categorize equipment types, then enter the types in this column.|
|Full Description||a verbose description of the asset that may include a detailed description of use, list of options, or other information needed for a better understanding of this asset.|
If a spreadsheet is provided with the list of existing equipment containing any or all of the above columns, OpenTestLab may be able to bulk upload directly to the Hosted ISO/IEC 17025 Quality Site.