The following are the minimum specified columns for tracking equipment and are found in most quality systems (as specified by ISO/IEC 17025):
| Field Name | Description |
|---|---|
| Asset Number | The unique identifier of this asset (typically the number from a capital asset tag). |
| Brief Description | Short description of the asset (e.g. Spectrum Analyzer 9kHz to 1 GHz) |
| Manufacturer | What company made this asset. |
| Model | Model number or part number. |
| Serial Number | Serial number provided by the manufacturer |
| Calibration Requirement | Typically one of "calibrate", "do not calibrate", "verify before use". Others are allowed. |
| Calibration Instructions | Short description of calibration requirements (parameters, standards, etc.). |
| Last Cal | Date the asset was last calibrated. |
| Next Cal | Date the asset will need to be calibrated next (this is also the date the Last Cal expires). |
| Department | Name the department the asset is used by. It is acceptable to say "all" or "none" if appropriate. |
| Location | Which lab, city, building is the asset located. If the laboratory consists of a single location, enter the city name. |
Additionally, the following columns can also be uploaded if the information is available. It is acceptable for these columns to not exist or to be blank.
| Field Name | Description |
|---|---|
| Category | If it is convenient for your laboratory to categorize equipment types, then enter the types in this column. |
| Full Description | a verbose description of the asset that may include a detailed description of use, list of options, or other information needed for a better understanding of this asset. |
If a spreadsheet is provided with the list of existing equipment containing any or all of the above columns, OpenTestLab may be able to bulk upload directly to the Hosted ISO/IEC 17025 Quality Site.